Please remember to be respectful in and around the neighborhoods that house our school communities. Try to park in appropriate public parking areas and pick up your trash. Let's set an example for our students to follow, thank you!
Facility Use Requests
Facility use requests are now processed through a
web-based operations software called MasterLibrary. Community and district
users alike can request the use of facilities via this tool. Once you
have submitted a facilities use request, your request will be routed to
the appropriate staff representative to confirm the availability of the
space you've requested.
To view the current calendar for the district, or a particular site, visit the Community Calendar Opening in a new window Opening in a new window.
If you observe an unsafe condition at one of our schools or buildings after regular business hours (broken window, unlocked gate or door, free-swinging arm gate, etc.) please call our Facilities Emergency Line: (360) 596-8575.
Facilities Rental Rates
All facilities use requests are subject to hourly
rental rates, based on the type of organization requesting facility use
(Levels 1-4, detailed below).
Custodial costs are charged at a flat rate of $57/hour per custodian for all user
groups outside of normal work hours. A
minimum 3-hour charge will be assessed for weekend and holiday use. We will have at minimum 1 custodian per 150 people.
Kitchen staff are required anytime the kitchen at any school is used for all user groups. Kitchen staff costs are charged at $40.00 per hour.
New Pricing Info for Olympia School District Usage Group Classifications:
-
A: District Groups: School events, functions and fundraisers.
-
B: Non-Profit Organizations: “Not for profit” groups and events.
-
C: Revenue Producing Non-Profit Groups: Non-profit organizations for fundraising.
-
D: Commercial Ventures and other groups: Profit making groups.
*Custodial is charged for all events outside of normal working hours.
Facility
|
A
|
B
|
C
|
D
|
Elementary Schools
|
|
Gym/Stage
|
$0.00
|
$19.00
|
$37.00
|
$75.00
|
|
Cafeteria
|
$0.00
|
$19.00
|
$46.00
|
$95.00
|
|
Classrooms
|
$0.00
|
$9.00
|
$19.00
|
$37.00
|
|
Library
|
$0.00
|
$14.00
|
$25.00
|
$55.00
|
|
Playshed
|
$0.00
|
$19.00
|
$25.00
|
$37.00
|
|
Portable
|
$0.00
|
$15.00
|
$22.00
|
$30.00
|
|
Conference Room
|
$0.00
|
$19.00
|
$28.00
|
$37.00
|
Middle School
|
|
Main Gym - Practice
|
$0.00
|
$24.00
|
$46.00
|
$95.00
|
|
Main Gym - w/Attendance
|
$0.00
|
$38.00
|
$95.00
|
$190.00
|
|
Auxiliary Gym
|
$0.00
|
$19.00
|
$37.00
|
$75.00
|
|
Classroom
|
$0.00
|
$9.00
|
$19.00
|
$37.00
|
|
Cafeteria
|
$0.00
|
$24.00
|
$55.00
|
$115.00
|
|
Library
|
$0.00
|
$15.00
|
$25.00
|
$55.00
|
|
Portable
|
$0.00
|
$20.00
|
$27.00
|
$35.00
|
High Schools
|
|
Main Gym - Practice
|
$0.00
|
$33.00
|
$56.00
|
$95.00
|
|
Main Gym - w/Attendance
|
$0.00
|
$55.00
|
$140.00
|
$280.00
|
|
Auxiliary Gym
|
$0.00
|
$19.00
|
$37.00
|
$75.00
|
|
Library
|
$0.00
|
$15.00
|
$25.00
|
$55.00
|
|
Commons
|
$0.00
|
$34.00
|
$65.00
|
$125.00
|
|
Classroom
|
$0.00
|
$10.00
|
$20.00
|
$40.00
|
|
Black Box/Lecture Hall
|
$0.00
|
$80.00
|
$115.00
|
$155.00
|
Knox 111 Administrative Center
|
|
Board Room
|
$0.00
|
$55.00
|
$75.00
|
$95.00
|
|
Conference Rooms
|
$0.00
|
$19.00
|
$28.00
|
$37.00
|
|
Computer Lab
|
$0.00
|
$59.00
|
$75.00
|
$95.00
|
Ingersoll
|
|
|
Aux (Practice) Field
|
$0.00
|
$50.00
|
$75.00
|
$100.00
|
|
Main Field Practice
|
$0.00
|
$50.00
|
$75.00
|
$100.00
|
|
Main Field Game
|
$0.00
|
$90.00
|
$125.00
|
$150.00
|
|
Lights
|
$0.00
|
$40.00
|
$40.00
|
$40.00
|
Swarthout Field (Capital HS)
|
|
Practice
|
$0.00
|
$50.00
|
$75.00
|
$100.00
|
|
Games
|
$0.00
|
$90.00
|
$125.00
|
$150.00
|
|
Lights
|
$0.00
|
$40.00
|
$40.00
|
$40.00
|
Performing Arts Center (PAC)
|
|
Rental Fee
|
$0.00
|
$0.00
|
$0.00
|
$0.00
|
|
Deposit*
|
$0.00
|
$250.00
|
$300.00
|
$350.00
|
|
Performance (3 hours minimum)
|
$0.00
|
$100.00
|
$125.00
|
$150.00
|
|
Rehearsal
|
$0.00
|
$60.00
|
$70.00
|
$95.00
|
|
Second Performance (same day)
|
$0.00
|
$75.00
|
$85.00
|
$95.00
|
|
Meeting (1 person on stage, podium and microphone)
|
$0.00
|
$50.00
|
$75.00
|
$100.00
|
|
PAC Manager
|
$0.00
|
$75.00
|
$75.00
|
$75.00
|
|
PAC Student Worker
|
$0.00
|
$25.00
|
$25.00
|
$25.00
|
Custodial (Outside of normal working hours)
|
$57.00
|
$57.00
|
$57.00
|
$57.00
|
Kitchen Staff (Anytime kitchen is needed)
|
$45.00
|
$45.00
|
$45.00
|
$45.00
|
Facility rental rates are subject to change without notice.
*Deposit is for 3 days of rental. Longer events will be charged at 1 ½ times the regular rental fee for the full event. PAC rental fee includes 1 day of rehearsal for 4 hours. Longer practices will incur the hourly rental rate. Group is still required to pay all other hourly rates for the rehearsal. (i.e. custodial, PAC manager etc.) Deposit will be applied to final balance. If group cancels within 2 weeks of their event they will forfeit their deposit. Deposits can be rolled to a different date is event date is changed at least 7 days before the event. Times CANNOT be adjusted within 5 days of the event. If school is cancelled because of weather event will also be cancelled. Event can be rescheduled for another date or full refund will be issued. All rentals are per hour except PAC Deposit.
Use of Ingersoll Track and Swarthout Track
Group use of Ingersoll Stadium, Swarthout Field and others...
-
For public use of OHS Ingersoll Stadium and CHS Swarthout Field, please submit requests through MLSchedules.
-
For public use of other fields (user groups
only), contact Jeff Johnson, City of Olympia Parks, Arts &
Recreation at (360) 753-8051
Steps for Obtaining an Ingersoll Track Key Card
If you are a student
(For the protection of students, no picture or personally identifying information will be on the card.)
-
Get a key card request formOpening in a new window Opening in a new window Opening in a new windowOpening in a new windowOpening in a new window Opening in a new window Opening in a new window, print and complete it. If you are under 18, a parent/guardian must also sign the form. Middle & High School students only.
-
Submit the form by mail to: Olympia School District, Facilities - Key
Card, 1914 Wilson Street SE, Olympia, WA, 98501.
-
Cards will be mailed to the address provided on the form.
If you are a community member
-
Get a key card request formOpening in a new window Opening in a new window Opening in a new windowOpening in a new window, print and complete it.
-
Submit the form by mail or email to the Olympia School District, Facilities - Key Card, 1914 Wilson Street SE, Olympia, WA, 98501. You can make your $10 payment over the phone or via check. Applications can be mailed to [email protected]. Phone number for inquiries: (360) 596-8562.
-
Cards will be mailed to the address provided on the form.
Thank you for your support in helping our schools provide a safe and healthy environment for students, staff, families and community members.
If you need a replacement card
-
Replacement Card: Ingersoll Track Key Card Request
-
Submit the form by mail or email to the Olympia School District, Facilities - Key Card, 1914 Wilson Street SE, Olympia, WA, 98501. You can make your $10 payment over the phone or via check. Applications can be mailed to [email protected]. Phone number for inquiries: (360) 596-8562.
-
Cards will be mailed to the address provided on the form.
Facilities Guide
Facility Use Information:
Facilities Use & Rentals
1914 Wilson Street SE
Olympia, WA 98501
Carmen Banaag, Facilities Use Secretary - (360) 596-8562
Facilities Emergency Line (Emergency Use Only) - (360) 596-8575