Facility Use Requests
Facility use requests are now processed through a
web-based operations software called SchoolDude. Community and district
users alike can request the use of facilities via this tool. Once you
have submitted a facilities use request, your request will be routed to
the appropriate staff representative to confirm the availability of the
space you've requested.
To view the current calendar for the district, or a particular site, visit the Community Calendar Opening in a new window Opening in a new window.
If you observe an unsafe condition at one of our schools or buildings after regular business hours (broken window, unlocked gate or door, free-swinging arm gate, etc.) please call our Facilities Emergency Line: (360) 596-8575.
Password change required for FS Direct (formerly SchoolDude) users
Posted May 12, 2023
Brightly, the company that manages the software for FSDirect (formerly the SchoolDude maintenance help ticketing and facility scheduling system) has asked past and present FSDirect users to change their FSDirect password in order to continue using this application.
The company reported in a May 10 email that it had a security incident that involved “an unauthorized actor obtaining certain account information from the SchoolDude user database.” As a result, Brightly reset the passwords for all FSDirect user accounts. This, in turn, requires you to change your password. To do so, please visit login.schooldude.com and click on “Forgot Login Name or Password?” to send a password reset link to your email account.
Because passwords were affected in this incident, the company reminds everyone of the importance of using a strong and unique password for each online account you maintain. If you are currently using your SchoolDude password for any other online account, Brightly recommends that you promptly change your passwords on those other accounts.
Directions To Submit a Facilities Use Request:
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Go to www.myschoolbuilding.com Opening in a new window Opening in a new window
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If prompted, enter the Organization Account Number for OSD: 976546781
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When prompted, enter your district email address
(including @osd.wednet.edu) or your personal email address including
the domain (e.g., @gmail.com).
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Click the tab entitled "Schedule Request"
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Click the photo of the type of schedule you intend to request (i.e. Normal Schedule, Recurring Schedule, Irregular Schedule"
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Complete all fields marked with a red check box
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If you are requesting facility use on behalf of
the district, or your school, you don't need to complete "Insurance" or
"Rental Request" sections
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Some fields require you click the binoculars symbol to search for a room or organization name
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If you are requesting facility use on behalf of the district, click the binoculars and use the search box to search for "OSD"
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If you are a new requester, and cannot find your organization's name, fill in the blank field with your organization's name
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In the password field enter the word "password", without the quotes.
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Finally, please review the district's Application Procedure, Rules and Regulations for facilities use, as well as Insurance and Indemnification Requirements Opening in a new window Opening in a new window.
Facilities Rental Rates
All facilities use requests are subject to hourly
rental rates, based on the type of organization requesting facility use
(Levels 1-3, detailed below).
Custodial costs are charged at a flat rate of $40/hour for all user
groups, and additional costs for personnel will be charged when
facilities are requested for weekends, holidays, or past 2:30PM
on weekdays during winter, midwinter, spring, and summer breaks. A
minimum 4-hour charge will be assessed for weekend and holiday use.
Further, if a facilities use request is scheduled during non-school days
in November, December, January or February there will be a $7.50 per
hour energy surcharge fee.
Level 1 rental rates apply to use by local non-profit and public service
organizations when such organizations charge an admission fee or
tuition for participation to
the proposed facility use, or the use is not open to the public. This
classification may also apply to local youth daycares, private schools,
educational groups such as school of dance, music, or other instruction, as well as public universities and colleges.
Level 2 rental rates apply to use by non-local, non-profit and public
service organizations. Non-local use includes those groups which do not
serve the local community directly or do not have a majority of their
members/participants residing in the district. This classification may
also apply to non-local, private educational groups, private universities and colleges.
Level 3 rental rates apply to use by profit-making organizations, individuals or groups engaged in business enterprises.
Facility
|
Rental Charge Per Hour
|
|
Level 1
|
Level 2
|
Level 3
|
Elementary Schools
|
|
Gym - Recreational
|
$19.00
|
$37.00
|
$74.00
|
|
Multi-Purpose Room
|
$19.00
|
$46.00
|
$92.00
|
Middle School
|
|
Main Gym - Recreational
|
$23.00
|
$46.00
|
$92.00
|
|
Main Gym - w/ attendance
|
$37.00
|
$92.00
|
$184.00
|
|
Auxiliary Gym
|
$19.00
|
$37.00
|
$74.00
|
|
Multi-Purpose Room/Cafeteria
|
$23.00
|
$55.00
|
$110.00
|
High Schools
|
|
Main Gym - Recreational
|
$32.00
|
$55.00
|
$92.00
|
|
Main Gym - w/ attendance
|
$55.00
|
$137.00
|
$276.00
|
|
Auxiliary Gym
|
$19.00
|
$37.00
|
$74.00
|
|
Gym Mezzanine
|
$14.00
|
$25.00
|
$58.00
|
|
Cafeteria Commons
|
$32.00
|
$64.00
|
$119.00
|
|
CHS Auditorium
|
$77.00
|
$113.00
|
$150.00
|
All Schools
|
|
Locker Rooms
|
$19.00
|
$31.00
|
$53.00
|
|
Library, LRC
|
$13.00
|
$25.00
|
$58.00
|
|
Classroom, Other Rooms
|
$9.00
|
$19.00
|
$37.00
|
Knox Administrative Center
|
|
Board Room
|
$55.00
|
$74.00
|
$92.00
|
|
Meeting Rooms
|
$19.00
|
$28.00
|
$37.00
|
|
Auditorium
|
$21.00
|
$36.00
|
$63.00
|
Special Uses
|
|
Youth Day Cares
|
|
|
|
|
All Day
|
$50/day
|
|
|
|
Before/After School
|
$6/hr
|
|
|
|
Youth Activity Camps
|
$100/day
|
|
|
|
Tracks
|
$28.00
|
$28.00
|
$92.00
|
|
Tennis Courts
|
$13.00
|
$13.00
|
$34.00
|
|
Play Sheds
|
$19.00
|
$19.00
|
$37.00
|
Use of Ingersoll Track and Swarthout Track
Group use of Ingersoll Stadium, Swarthout Field and others...
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For public use of OHS Ingersoll Stadium and CHS Swarthout Field, please submit requests through myschoolbuilding.com.
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For public use of other fields (user groups
only), contact Jeff Johnson, City of Olympia Parks, Arts &
Recreation at 360.753.8051
Steps for Obtaining an Ingersoll Track Key Card
If you are a student
(For the protection of students, no picture or personally identifying information will be on the card.)
- Get a key card request formOpening in a new window Opening in a new window Opening in a new windowOpening in a new windowOpening in a new window Opening in a new window Opening in a new window, print and complete it. If you are under 18, a parent/guardian must also sign the form. Middle & High School students only.
- Submit the form by mail to: Olympia School District, Facilities - Key
Card, 1914 Wilson Street SE, Olympia, WA, 98501.
- Cards will be mailed to the address provided on the form.
If you are a community member
- Get a key card request formOpening in a new window Opening in a new window Opening in a new windowOpening in a new window, print and complete it.
- Submit
form by mail to the Olympia School District, Facilities - Key Card, 1914 Wilson Street SE, Olympia, WA, 98501, along with a payment of $10, or email
the application to [email protected]. Phone number for inquiries: (360) 596-8562.
- Cards will be mailed to the address provided on the form.
Thank you for your support in helping our schools provide a safe and healthy environment for students, staff, families and community members.
If you need a replacement card
- Replacement Card: Ingersoll Track Key Card RequestOpening in a new windowOpening in a new windowOpening in a new window Opening in a new window Opening in a new window
- Submit form by mail
to the Olympia School District, Facilities - Key Card, 1914 Wilson Street SE, Olympia, WA, 98501, along with payment of $10, or by email to [email protected]. Phone number for inquiries: (360) 596-8562.
- Cards will be mailed to the address provided on the form.
Facilities Guide
Facility Use Information:
Facilities Use & Rentals
1914 Wilson Street SE
Olympia, WA 98501
Carmen Panter, Facilities Use Secretary - (360) 596-8562
Facilities Emergency Line - (360) 596-8575