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Olympia School District

Creating opportunities and shaping success for all students

Facilities Use & Rentals Home

Facility Use Requests

Facility use requests are now processed through a web-based operations software called MasterLibrary. Community and district users alike can request the use of facilities via this tool. Once you have submitted a facilities use request, your request will be routed to the appropriate staff representative to confirm the availability of the space you've requested.

 

*Please be advised that any and all requests are subject to modification or cancellation if the school needs to use their facility.

 

To view the current calendar for the district, or a particular site, visit the Community Calendar.

 

If you observe an unsafe condition at one of our schools or buildings after regular business hours (broken window, unlocked gate or door, free-swinging arm gate, etc.) please call our Facilities Emergency Line: (360) 596-8575.

 

 

Please remember to be respectful in and around the neighborhoods that house our school communities. Try to park in appropriate public parking areas and pick up your trash. Let's set an example for our students to follow, thank you!

  • All facilities use requests are subject to hourly rental rates, based on the type of organization requesting facility use (Levels 1-4, detailed below).

    Custodial costs are charged at a flat rate of $57/hour per custodian for all user groups outside of normal work hours. A minimum 3-hour charge will be assessed for weekend and holiday use.  We will have at minimum 1 custodian per 150 people. All custodial hours are billed based on the actual clocked hours not the reservation times.

    Kitchen staff are required anytime the kitchen at any school is used for all user groups. Kitchen staff costs are charged at $40.00 per hour.

    • A: District Groups: School events, functions and fundraisers. 
    • B: Non-Profit Organizations: “Not for profit” groups and events. 
    • C: Revenue Producing Non-Profit Groups: Non-profit organizations for fundraising.
    • D: Commercial Ventures and other groups: Profit making groups. 

      *Custodial is charged for all events outside of normal working hours.

    Facility A B C D
    Elementary Schools
    Gym/Stage $0.00 $19.00 $37.00 $75.00
    Cafeteria $0.00 $19.00 $46.00 $95.00
    Classrooms $0.00 $9.00 $19.00 $37.00
    Library $0.00 $14.00 $25.00 $55.00
    Playshed $0.00 $19.00 $25.00 $37.00
    Portable $0.00 $15.00 $22.00 $30.00
    Conference Room $0.00 $19.00 $28.00 $37.00
    Middle School
    Main Gym - Practice $0.00 $24.00 $46.00 $95.00
    Main Gym - w/Attendance $0.00 $38.00 $95.00 $190.00
    Auxiliary Gym $0.00 $19.00 $37.00 $75.00
    Classroom $0.00 $9.00 $19.00 $37.00
    Cafeteria $0.00 $24.00 $55.00 $115.00
    Library $0.00 $15.00 $25.00 $55.00
    Portable $0.00 $20.00 $27.00 $35.00
    High Schools
    Main Gym - Practice $0.00 $33.00 $56.00 $95.00
    Main Gym - w/Attendance $0.00 $55.00 $140.00 $280.00
    Auxiliary Gym $0.00 $19.00 $37.00 $75.00
    Library $0.00 $15.00 $25.00 $55.00
    Commons $0.00 $34.00 $65.00 $125.00
    Classroom $0.00 $10.00 $20.00 $40.00
    Black Box/Lecture Hall $0.00 $25.00 $50.00 $75.00
    Knox 111 Administrative Center
    Board Room $0.00 $55.00 $75.00 $95.00
    Conference Rooms $0.00 $19.00 $28.00 $37.00
    Computer Lab $0.00 $59.00 $75.00 $95.00
    Ingersoll  
    Aux (Practice) Field $0.00 $50.00 $75.00 $100.00
    Main Field Practice $0.00 $50.00 $75.00 $100.00
    Main Field Game $0.00 $90.00 $125.00 $150.00
    Track $0.00 $30.00 $50.00 $75.00
    Lights $0.00 $40.00 $40.00 $40.00
    Swarthout Field (Capital HS)
    Practice $0.00 $50.00 $75.00 $100.00
    Games $0.00 $90.00 $125.00 $150.00
    Track $0.00 $30.00 $50.00 $75.00
    Lights $0.00 $40.00 $40.00 $40.00
    Performing Arts Center (PAC)
    Rental Fee $0.00 $0.00 $0.00 $0.00
    Deposit* $0.00 $250.00 $300.00 $350.00
    Performance (3 hours minimum) $0.00 $100.00 $125.00 $150.00
    Rehearsal $0.00 $60.00 $70.00 $95.00
    Second Performance (same day) $0.00 $75.00 $85.00 $95.00
    Meeting (1 person on stage, podium and microphone) $0.00 $50.00 $75.00 $100.00
    PAC Manager $0.00 $75.00 $75.00 $75.00
    PAC Student Worker $0.00 $25.00 $25.00 $25.00
    Custodial (Outside of normal working hours) $57.00 $57.00 $57.00 $57.00
    Kitchen Staff (Anytime kitchen is needed) $45.00 $45.00 $45.00 $45.00

    Facility rental rates are subject to change without notice.
    *Deposit is for 3 days of rental. Longer events will be charged at 1 ½ times the regular rental fee for the full event. PAC rental fee includes 1 day of rehearsal for 4 hours. Longer practices will incur the hourly rental rate. Group is still required to pay all other hourly rates for the rehearsal. (i.e. custodial, PAC manager etc.) Deposit will be applied to final balance. If group cancels within 2 weeks of their event they will forfeit their deposit. Deposits can be rolled to a different date is event date is changed at least 7 days before the event. Times CANNOT be adjusted within 5 days of the event. If school is cancelled because of weather event will also be cancelled. Event can be rescheduled for another date or full refund will be issued. All rentals are per hour except PAC Deposit.

    • Capital High School Performing Arts Center
    • Olympia High School Performing Arts Center
    • Procedures to rent the Performing Arts Center at Olympia High School
    • Contact Carmen Banaag, at (360) 596-8562 for rental inquiries, technical and venue information

    • For public use of OHS Ingersoll Stadium and CHS Swarthout Field, please submit requests through MLSchedules.
    • For public use of other fields (user groups only), contact Jeff Johnson, City of Olympia Parks, Arts & Recreation at  (360) 753-8051

  • If you are a student

    (For the protection of students, no picture or personally identifying information will be on the card.)

    1. Get a key card request form, print and complete it. If you are under 18, a parent/guardian must also sign the form. Middle & High School students only.
    2. Submit the form by mail to: Olympia School District, Facilities - Key Card, 1914 Wilson Street SE, Olympia, WA, 98501.
    3. Cards will be mailed to the address provided on the form. 

    If you are a community member

    1. Get a key card request form, print and complete it.
    2. Submit the form by mail with a check payment to, Olympia School District, Facilities - Key Card, 1914 Wilson Street SE Olympia, WA 98501 or you can email your form to keycardrequest@osd.wednet.edu and call (360) 596-8562 to make your payment over the phone with a credit or debit card. Phone number for inquiries:  (360) 596-8562. 
    3. Cards will be mailed to the address provided on the form.

    Thank you for your support in helping our schools provide a safe and healthy environment for students, staff, families and community members.

    If you need a replacement card

    1. Replacement Card: Ingersoll Track Key Card Request
    2. Submit the form by mail with a check payment to, Olympia School District, Facilities - Key Card, 1914 Wilson Street SE Olympia, WA 98501 or you can email your form to keycardrequest@osd.wednet.edu and call (360) 596-8562 and make your payment over the phone with a credit or debit card. Phone number for inquiries:  (360) 596-8562. 
    3. Cards will be mailed to the address provided on the form.

  • Facilities Use & Rentals
    1914 Wilson Street SE
    Olympia, WA 98501

    Carmen Banaag, Facilities Use Secretary - (360) 596-8562

    Facilities Emergency Line (Emergency Use Only) - (360) 596-8575