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Olympia School District

Creating opportunities and shaping success for all students

Balanced Calendar

Balanced Calendar

Report Submitted to Olympia School Board in February 2023
A Balanced Calendar Exploratory Committee submitted a report to the school board in February 2023 summarizing its work.

 

Background
A Balanced Calendar Steering Committee made up of six members selected by the superintendent began meeting on August 18, 2022. The committee meetings were facilitated by Ideal Communications. Steering Committee meeting summaries are posted on this webpage under the “Steering Committee Meeting Summaries” heading.

Like a traditional calendar, a balanced calendar has the same number of school days (180). The difference is how the breaks are spread out. Instead of a calendar dominated by a very long summer break, students could have more periodic, longer breaks throughout the school year and a shorter summer break.


Balanced Calendar Exploratory Committee
The Balanced Calendar Steering Committee coordinated the work of a larger 40-50 person “Balanced Calendar Exploratory Committee” (BCEC), which was formed in fall 2022 and made up of staff, parents, community partners and other interested parties representative of the community served by the district. The BCEC explored the possibilities and challenges associated with a balanced calendar tailored to the needs of Olympia’s students.

BCEC participants were suggested by school principals from throughout the district, with the final selection determined by the Steering Committee. The selection was based on participants who collectively represent the breadth of demographic, geographic and existing perspectives on the topic. The group met between September and December, and a summary of its work was provided in February 2023 to the superintendent and OSD Board of Directors.

  

Previous Work to Explore a Balanced Calendar

A “Citizens Advisory Committee” (CAC) met in the 2021-22 school year to explore the pros and cons of creating a more balanced school calendar. CAC meeting summaries are posted on this webpage under the “Citizens Advisory Committee Meeting Summaries” heading.


More than 3,000 people, including students, staff, families and community members, responded to a balanced calendar survey coordinated by the CAC in spring 2022. Results of that survey were mixed.

 

“That initial work compels us to engage in a more thorough, representative process to explore this idea further,” said Olympia School District Superintendent Patrick Murphy. “That does not mean that the district is planning to move to a more balanced calendar; OSD will not change its calendar in isolation. A comprehensive regional approach would be necessary for success.” 

  • Meeting Agendas and Summaries
     
    Balanced Calendar Exploratory Committee Meeting Summaries

     

    Balanced Calendar Steering Committee Meeting Summaries
    The Balanced Calendar Steering Committee began meeting in August 2022.

     

    Citizens Advisory Committee Meeting Summaries
    The Citizens Advisory Committee on Balanced Calendar met from December 2021 through April 2022.

    • December 14, 2021
    • March 2, 2022
    • March 16, 2022
    • April 20, 2022
    • May 18, 2022:

      • Agenda

        - Welcome and Introductions
        - Updates
        - Current Survey Results
        - Closing - Agenda Plan for Next Meeting

        Minutes

        Attendees via Zoom:
        Audrey Perry
        Eowyn Elleveve
        Justin McKaughan
        Rebecca Cornelius
        Lindsey
        Dan
        Megan Moreno
        Sandy Hallstrom (minutes taken by Sandy)
        Scott Clifthorne

        Business
        Review of preliminary survey results, current as of 5/16/22. Survey will run through 5/20/22.

        There are currently 1,682 respondents. Viewed piecharts of responses by major role, which were comprised of Family (773 respondents), Staff (519 respondents), Students (301 respondents) and Community members (88 respondents).

        Demographic data showed disparate community representation in comparison to the district population.

        Discussion
        Discussed the idea of ThoughtExchange or similar tool to get more interactive feedback and learn what specific issues exist for the community, rather than knowing more generic info, like “childcare is an issue.”

        How do we reach more people and get a higher level of community response? Scott shared that current work is ongoing regarding equity policies and engaging community leaders, which could be very helpful.

        We need more community education as many people are confused about what a balanced calendar is (for example: it’s not year-round school, like a job, and without summer). It would be nice to share what we DO know so far (what Y-Care, Boys & Girls club, etc. have shared) as well as the fact that no decision has been made. There is no clear mandate to either continue or stop a formal exploration.

        A regional evaluation/study would be helpful. Could we also include regional feedback in our survey (allow other districts and communities to participate, including Yelm).

        Next Time
        We will review full survey results at the next meeting (6/1/22).

  • The Olympia School District is exploring the idea of a balanced calendar.

    Below is a list of frequently asked questions about balanced calendar. This information will be updated frequently, so please check back for updates. We also encourage you to email us questions you would like answered. 

    Email your questions to balancedcalendar@osd.wednet.edu.

     

    What is a balanced calendar?
    A balanced calendar would modify the traditional 180-day school calendar to keep the learning process more continuous. Instead of a calendar dominated by a very long summer break, students would have more periodic, longer breaks throughout the school year and a shorter summer break.

    Students attending schools that follow a balanced calendar receive the same number of instructional days and hours as those who attend schools that follow a traditional calendar.

     

    What is “intersession programming”?
    Intersession programming is another way of describing learning opportunities, such as support/acceleration or enrichment activities, that could be offered during school breaks.

     

    Why is Olympia School District exploring the idea of a balanced calendar?
    In the 2021 Legislative Session, the Washington State Legislature directed $200 million in a combination of state and federal Elementary and Secondary School Emergency Relief (ESSER) funds to the Office of Superintendent of Public Instruction (OSPI) exclusively for learning recovery. The balanced calendar initiative is part of this overall $200 million.

    Olympia is one of dozens of school districts across the state that received a $75,000 grant to assist in exploring a balanced calendar.

    Learn more about the grant to support the study of a balanced calendar.

     

    Are any other school districts in the region exploring balanced calendar?

    In the 2021-22 school year, neighboring North Thurston Public Schools (NTPS) formed a balanced calendar committee to explore the development and implementation of a balanced calendar. In May 2022, the committee recommended to its board of directors that the district remain on a traditional calendar. While NTPS will remain on a traditional calendar for 2022-23 school year, the committee stated in its final report to the school board that it is open to future consideration of a balanced calendar. The calendars of surrounding districts, and evolving research on the impacts on student achievement, are all factors that could contribute to additional study, the report stated.

    Olympia has also been in close contact with other Thurston County school districts about the research underway on this topic.

     

    Who is researching information about balanced calendar?
    A Citizens Advisory Committee (CAC) made up of students, staff, families and community members explored balanced calendar in the 2021-22 school year. The CAC held its first meeting on balanced calendar in December 2021. Co-facilitators were Olympia School Board Director Scott Clifthorne and OSD parent Sandy Hallstrom. CAC meeting agendas and summaries, as well as links to the committee’s research, are posted on the Balanced Calendar webpage.

    A Balanced Calendar Steering Committee made up of six members selected by the superintendent began meeting on August 18, 2022. The committee meetings are facilitated by Ideal Communications. Steering Committee meeting summaries are posted on the Balanced Calendar webpage under the “Steering Committee Meeting Summaries” heading.

    The Balanced Calendar Steering Committee coordinates the work of a larger 40-50 person “Balanced Calendar Exploratory Committee” (BCEC), which was formed in fall 2022 and is made up of staff, parents, community partners and other interested parties representative of the community served by the district. BCEC participants were suggested by school principals from throughout the district, with the final selection determined by the Steering Committee. The BCEC is exploring the possibilities and challenges associated with a balanced calendar tailored to the needs of Olympia’s students.


    The BCEC will meet between September and December 2022, and a summary of its work will be provided to the superintendent and OSD Board of Directors. Meeting dates and summaries are posted on the Balanced Calendar webpage.

     

    How can I provide feedback about this idea?
    Questions or comments may also be emailed to balancedcalendar@osd.wednet.edu.

     

    What happens to Summer School for students?

    If a balanced calendar was implemented, there would still be a summer break and summer learning opportunities along with intersession programming during the school year.

     

    What would be the dates of the extended breaks during the school year?
    The Citizens Advisory Committee exploring balanced calendar has not yet proposed specific dates for extended breaks if the district were to implement a balanced calendar. In other school districts that have explored this topic or implemented a balanced calendar, breaks are common in early fall (generally in October) and in early spring (generally in March), along with a traditional winter break.

     

    What would be the school year start date and end date if a balanced calendar was implemented?
    If a decision was made to move to a balanced calendar, the start and end date would depend on what calendar was eventually adopted. For districts that have adopted a balanced calendar, school generally starts sometime in August and ends in June.

     

    What about the impact of a balanced calendar on traditional summer employment for staff and students?
    Without knowing the actual calendar dates and how much summer could potentially be reduced, it is hard to fully address this question until the Citizens Advisory Committee is further along with its research. The longest break of the year would still be in the summer. If, for example, summer break were reduced by two to three weeks, there would continue to be summer employment opportunities – only reduced by two to three weeks. There might also be opportunities for students and staff to seek employment opportunities during the regular school year breaks. As with other areas that have adopted balanced calendars, there would likely be adjustments in the community to accommodate the availability of workers. Note: The Thurston County Chamber of Commerce has endorsed the concept of a Balanced Calendar.

     

    What about the negative impact of having school start earlier in August when schools are not air-conditioned?
    A full evaluation and assessment of air conditioning systems across the district would need to be performed prior to the potential move to a balanced calendar. Most OSD classrooms do not have air conditioning.

     

    How will a balanced calendar affect city recreation programs?
    If after an initial survey about Balanced Calendar this spring the district chooses to pursue the idea of a Balanced Calendar in a more formal way (including more extensive community engagement), city and community partners would be an integral part of that process.

     

    Will staff, students, families and community members be part of the decision-making process?
    The Citizens Advisory Committee on Balanced Calendar did some initial research on the topic of a balanced calendar and invited anyone interested to participate in its meetings. The committee then surveyed students, staff, families and community members in spring 2022 to learn whether people were interested in continuing to explore the idea. If so, it was shared that the community engagement process would be formalized with the creation of a committee made up of students, staff and families from every school in the district, as well as community members.

     

    How would a balanced calendar affect students receiving special education services?
    All school districts are legally bound to meet accommodations of students in special education, regardless of the calendar in effect. Intersession programming might also create additional opportunities for students in special education.

     

    Could intersession activities include hands-on or outdoor learning?
    Yes, a balanced calendar would still support hands-on or outdoor learning opportunities during intersessions.

     

    How would intersession programming be funded?
    Just like with our current summer school programs that provide remediation acceleration opportunities for students, we would use federal and state grants to fund intersession activities.

     

    Who would staff intersession programs?
    We would use a similar hiring process as the district currently uses with summer school. The opportunity to provide instruction would be opened up to OSD staff.

     

    What about the negative impact on traditional summer vacation plans and visits to family members?
    Without knowing what calendar would be adopted and how much the summer would be reduced, summer vacation plans and visits would still be possible for those interested. Additionally, breaks during the school year could provide opportunities for families interested to schedule visits and/or vacations.

  • The following are links to research related to the Olympia School District's exploration of balanced calendar. This list will be updated with other resources as they become available:

     

    New October 26, 2022

     

    October 5, 2022

     

    Other Resources

  • The following are some examples of balanced calendars implemented by other school districts across the country. These illustrate possible balanced calendar structures. At this time, OSD is only exploring the concept of a balanced calendar and has not considered any possible start, end or intersession school calendar dates.