Athletic Code & Eligibility
Below you will find detailed information pertaining to the athletic code of conduct for both Middle and High School students in the Olympia School District. Included is the High School athletics handbook as well as a series of eligibility and conduct Q & A's.
High School Eligibility & Conduct
“Questions and Answers”
1. What grades do I need to maintain academic eligibility?
- Students need to have passed all subjects in the previous semester. If they fail one or more classes, the student is placed on probation for a period of five (5) weeks beginning the first day of practice. While on probation, students may practice but may not play in games, travel with the team, sit on the bench or act as managers. During winter season grades for the previous semester will be checked and probation may begin during the season. No-Credit--“NC” grades will be considered failing.
- All incompletes must be made up within the first five (5) weeks of the succeeding semester. Students receiving an incomplete will be placed on academic probation until the incomplete is cleared for a passing grade.
- Grade checks will be done every six weeks. At the six week check, if a student is failing a class the student will be declaired ineligible for competition until a passing grade is confirmed by the site athletic director.
2. What happens if I violate school rules?
- Student athletes must obey all school and school district rules stated in both the Student Rights and Responsibilities Handbook (Policy 3200) and the Athletic Code (Policy 3202). If rules are violated, disciplinary action, including possible suspension or removal, from the team will be imposed.
- The High School Athletic Code is in effect: (1) throughout the school year from the first day of turn out for a sport or activity through the remainder of the calendar year until the participants first turn out of the succeeding year--exclusive of summer break, (2) at school or at any school sponsored program/event even those occurring during breaks in the school year, and (3) at any program/event at which students are representing their school or the District regardless of when the event occurs and regardless of sponsorship.
- All violations during the time of high school eligibility are considered when determining appropriate disciplinary action.
3. What happens if I use tobacco products?
- The first violation will result in a 10-day suspension from the team. If the student enrolls in a tobacco education class and continues participation in the class, the suspension may be reduced to five (5) days.
- The second violation results in suspension from all games and practices for a period of sixty (60) days of athletic/activity participation.
- The third violation results in suspension from all participation for one (1) calendar year. Enrollment in a tobacco education or cessation class will not reduce this suspension.
- All violations during the time of high school eligibility are considered cumulative—they do not start over each year.
4. What happens if I use alcohol or drugs?
- If students are found in possession, under the influence or participating in the sale/transfer of alcohol or other drugs on school grounds, or at school events, the appropriate discipline action as stated in the Student Handbook and Students Rights and Responsibility Handbook (OSD Policy 3200) will be taken. In addition, student athletes will be disciplined in accordance with WIAA rules and regulations and those adopted by the Olympia School District as written in the Athletic Code (Policy 3202).
- For the first violation of the rules, students are suspended from all athletic participation (practices and games) for a period of sixty (60) days of athletic/activity participation. The student may apply for reinstatement during the current season or future seasons based, in part, on completion of a formal/approved alcohol/other drug assessment and completion of any recommendations made as a result of the assessment. Based on recommendations the suspension may be reduced by the District Athletic Committee to a minimum of twenty (20) days.
- For a student’s second violation of the rules, they are suspended from athletic participation for a calendar year. A student may apply for reinstatement after 1 calendar year. Those student-athletes who complete a Chemical Dependency Assessment and follow all recommendations may appeal the term of their suspension to the Executive Director of WIAA.
- For a third violation, students are suspended from athletic participation for the remainder of high school eligibility.
- A student-athelte found to have sold, distributed, traded, or transferred alcohol, other drugs, or paraphernalis (or that which purports to be) shall be immediately ineligible for the remainder of their high school eligibility.
- Violations of the alcohol and other drug rules are cumulative from 7th grade through 12th grade (violations occurring during middle school transfer to high school).
5. What happens if I am at a party where alcohol or other drugs are used—or I use them?
- Students should immediately leave a party where alcohol and other drugs are illegally used. If they do not make immediate and resonable attempts to leave the appropriate sanction for use, possession listed in the Athletic Code (OSD Policy 3202) will be imposed. If the student-athlete is forthcoming and follows all assessment recommendations, the principal may reduce the period of ineligibility to a minimum of fourteen (14) days of athletic/activity participation.
- For the first violation, if the student is forthcoming in regards to remaining at the party and has not used or possessed alcohol or other drugs, the building principal may reduce the suspension period to a minimum of twelve (12) practice/game days.
6. Can I appeal academic and/or disciplinary probation/ineligibility?
- Yes. Students who are declared ineligible or in violation of WIAA/ OSD rules and regulations may appeal.
7. How do I appeal?
- To begin the appeal process, students and/or their parents must first meet with the site athletic director to review the violation and appeal process.
- For academic appeals-- These appeals are filed with the building Athletic committee. The building Athletic Committee will hear the appeal within 3 days of receiving a written request. Appeals of the building decision may be filed with the District Athletic Committee within 3 days of the decision of the building committee.
- For disciplinary appeals-- These appeals are filed directly with the District Athletic Committee and must be done within three (3) days of notification by the stie atheltic director of the disciplinary action.
- If the student/parent’s appeal is denied at the building level or district level, they may file an appeal to the OSD School Board or WIAA, as appropriate.
8. If I have additional questions or concerns who should I speak with?
- The site athletic director can answer any questions you might have.
- In addition, you may contact Jeff Carpenter, District Director of Health, Fitness and Athletic Programs at 596-8544 or email firstname.lastname@example.org
- You may also contact WIAA at 425-687-8585.
Middle School Athletic Code
The following rules and regulations have been adopted by the District Board of Directors to meet Washington Interscholastic Activities Association (WIAA) rules and regulations as well as standards set forth by the Olympia School District. All rules and regulations apply to interscholastic activities.
Previous Semester Rule
A student shall have been in regular attendance in an elementary or middle school during the semester/quarter preceding the season in which the contest is held. A student shall have passed at all subjects in the immediately preceding semester/quarter with a minimum of a C grade. Provided further that exceptions may be granted for those with approved Individualized Education Programs (IEP).
In order to maintain athletic eligibility during the current semester/ quarter, the student shall maintain a C grade in all subjects. A student who has been in regular attendance and has failed to achieve the foregoing grade requirements in either/or the previous or current semester/quarter shall be placed on probation for a period of three (3) weeks; during this time he/she is ineligible for competition. At the end of the probationary period, if the student is passing all subjects with a C grade, he/she shall be reinstated for full participation. Provided, further, that exceptions may be granted for those with approved IEPs. The school will inform students and their parents on probation of available resources to enhance study skills and/or their abilities in specific subjects.
Total Semester/Trimester Eligibility and Age
A student shall be eligible for two years of participation. A middle school participant shall not have reached his/her 15th birthday prior to June 1 of the previous school year.
A student must be residing within the boundaries of the District and designated attendance area of the school. All requests for exceptions must be submitted, in writing, to the Athletic Director and Principal.
After registering with and/or attending, students changing enrollment to/from one school district to another shall be considered transfer students. In order to be eligible for participation they must meet normal residency requirements and specific requirements stated in WIAA regulations 18.10.
Students coming to this country for a one-year cultural/educational experience are eligible to participate at all levels of competition for one (1) year only in the school in which they have been placed, provided all other rules and eligibility have been met.
Prior to the first practice for participation in middle school athletics, a student shall undergo a thorough medical examination and be approved for interscholastic athletic competition by a medical authority licensed to perform a physical examination. The physical examination shall be valid for thirteen (13) consecutive months. For each subsequent thirteen-month period, the student shall furnish a statement or physical examination form signed by a medical authority licensed to perform a physical examination that provides clearance for continued athletic participation.
A student must be in full attendance all classes in order to participate. The Athletic Director or Assistant Principal must clear any absences. Provided, further, that exceptions shall be granted by the Athletic Director for excused tardies.
Regular attendance and promptness at practice is a must. If a student is either late or absent, he/she must notify the coach in advance and/or have a valid excuse upon return.
An amateur student is one who engages in athletics for the physical, mental, social and educational benefits he/she derives therefrom and to whom athletics is an avocation and not a source of financial reward. In order to maintain his/her amateur standing, he/she may not:
- Accept merchandise or in-kind gifts of more than $100.00 in fair market value during any one calendar year September 1 through August 31. Reduced membership fees or reduced user fees from an athletic club, recreation center, fitness center, golf course, etc., do not count towards the $100 limit.
- Accept any cash awards.
- Enter a competition under a false name.
- Accept payment of expense allowances over the actual and necessary expenses for the trip (note: entry fees are not considered a reimbursable expense).
- Sign or have ever signed a contract to play professional athletics. Play or have ever played on any professional team in any sport.
- Received or have ever received, directly or indirectly, a salary or any other form of financial assistance (including scholarships or educational grants-in-aid), from a professional sports organization or any of his/her expenses for reporting to or visiting a professional team.
Participants are to abide by all the rules and regulations stated in the school’s Student Handbook, Athletic Code, and under Olympia School District policies for Student Conduct. Failure to do so will result in discipline and/or suspension from participation. Discipline that is administered is cumulative for the duration of middle school eligibility, unless otherwise noted.
The use or possession of tobacco products is prohibited and will result in the following;
- First Violation: A ten (10) school day suspension from participation. Provided, further, that a reduction may be granted for participation in tobacco cessation classes. The full suspension is to be reinstated if the cessation program is not completed.
- Second Violation: Suspension from participation for a period of one (1) calendar year.
- Third Violation: Suspension from participation for permanently ineligible for interscholastic competition remainder of middle school.
After any suspension for tobacco use, the student shall meet with the school eligibility committee and request approval for future participation. The school eligibility committee shall recommend to the Principal appropriate action to be taken regarding any future participation. The school Principal shall have the final authority as to the student’s future participation in interscholastic activities.
The above sanctions shall be implemented in addition to school discipline procedures. Violations are considered cumulative for the duration of middle school eligibility.
Alcohol, Legend Drugs and Controlled Substances
The following Code sanctions for possession, being under the influence, or sale/transfer of alcohol, legend drugs (drugs obtained through prescription, RCW 69.41.020-050) and controlled substances (RCW 69.50) shall be considered as one part of the total school disciplinary process for violations of Policy No. 3200. If found in violation of District Policy No. 3200, these specific Athletic Code sanctions will be imposed in addition to established District procedures. Violations are considered cumulative for the duration of middle school and high school eligibility.
First Violation: A participant shall be immediately ineligible for interscholastic participation for the remainder of the sports season. In order to be eligible to participate in the next sports season, the student shall meet with the school eligibility committee and request approval. The school eligibility committee shall recommend to the Principal appropriate action to be taken. The school Principal shall have the final authority as to the student’s future participation in interscholastic sports.
Second Violation: A participant found in violation of this rule, at any time during middle school eligibility, shall be ineligible for any interscholastic participation for a period of one (1) calendar year from the date of the second violation. In order to be eligible to participate in any interscholastic activity, after the complete term of the suspension, the student shall meet with the school eligibility committee and request approval. The school eligibility committee shall recommend to the Principal appropriate action to be taken. The school Principal shall have the final authority as to the student’s future participation in any interscholastic activity.
Third Violation: A participant found in violation for a third time shall be found permanently ineligible for any interscholastic participation for the remainder of high school eligibility.
In no instance shall participation in a school and/or community-approved assistance and/or treatment program excuse a student from compliance with these regulations. However, successful completion of an approved program may be considered when requesting reinstatement by the eligibility committee.
Student athletes who attend and remain at any function where alcohol or other drugs are illegally used shall be ineligible for all participation for a period of fifteen (15) practice/game days from the date of notification. Upon return from ineligibility, a required number of practices may be necessary prior to participation in competition. If found to have been in possession, under the influence, or sale/transfer the sanctions noted for first through third violation will be imposed.
Activity Specific Rules and Regulations
Because of individual sport differences, head coaches shall inform, in writing, participants and parents of any additional rules and regulations which they believe necessary and are not in violation of any rules or regulations in this code or District policy. Activity specific rules and regulations must be approved by the Athletic Director and building Principal prior to distribution to participants and parents. Activity specific rules and regulations may not relate to scholarship, attendance, tobacco, alcohol or other drug rules and regulations as stated in the District Athletic/Activities Code.
Enforcement of Regulations
Violation of the Middle School Athletic Code will result in immediate discipline and/or suspension by the head coach or school administrator for the remainder of the sport season. The head coach will notify the Athletic Director and school administrator of all violations. The head coach or school administrator will immediately notify, by phone and in writing, the participant and his/her parent/legal guardian of the violation and disciplinary action taken and his/her right to appeal. Upon appeal disciplinary action will be reviewed by the building athletic committee. During an appeal, the participant and/or his/ her parent/legal guardian may or may not:
- appear personally,
- appear with parents, or
- submit a written statement to the athletic committee.
Any student declared ineligible or in violation of WIAA, district/building or Athletic Code rules or regulations who wishes to appeal this decision, must first meet with the Athletic Director to review proper appeal procedures.
Athletic Committee Membership
The following building staff are to be included on the Athletic Committee:
Principal or Assistant Principal (presiding official)
Coach(es) from sports not involved in the specific appeal (3)
Checklist Needed for Participation
A participant must present a completed eligibility packet, including current medical examination, insurance coverage and a copy of the Athletic Code signed by the participant and parent/legal guardian prior to initial participation. Student Athlete Information Sheet must be complete even if information is redundant.
In this section you will find a multitude of athletic resources for parents and coaches in our District. Please review these materials if you or your child is getting involved in athletics at the Olympia School District. From spectator conduct, to the requirements for sports physicals, this is the place for answers to any questions you may have.
For further information regarding athletic programs offered by the Olympia School District contact:
Jeff Carpenter, MSPE, CAA
Director Health, Fitness and Athletic Programs
1113 Legion Way SE
Olympia, WA 98501