Important Payroll Information
Payday is the last working day of the month. Pay stubs are mailed out to the home for the December, June, July and August payrolls.
Payroll Cut-Off: 10th of each month (all time slips, payroll changes, Personnel Change Notices must be submitted)
For new staff or changes in staff, a Personnel Change Notice must be forwarded to the Personnel Office. New employees should obtain (by the 10th) a packet at Personnel which contains required forms, booklets, benefit information, bargaining unit agreement, etc.
If an employee begins or changes by the 10th of the month, and the Personnel Change Notice has been sent in and approved, they will be paid at the end of that month. Their annual pay will be prorated over the remaining months between September and August.
The Personnel/Payroll office should be contacted by any employee changing his/her name, address, phone number, direct deposit or W-4. All changes are due by the 10th of the month.
Exceptions to payroll are processed by time slips. Time slips should be turned in for irregularities in attendance such as sick leave, bereavement, vacation, personal leave, on-the-job injury, absences, emergency leave, etc. Emergency leaves needs to be requested in writing and approved by the Personnel Director before Payroll can process it.
All employees are to fill out their own time slips.All time slips are to be signed by the administrators: NO STAMPS.
Overtime must be pre-approved by the immediate supervisor/principal.
New substitutes should complete the new employee paperwork on the very first day they work for the District.The paperwork should be sent to the Personnel Office directly.
All Staff Dev., Optional, & 25 yr time spps should be sent separately (as they occur) to the Payroll Office and NOT with the normal payroll.
Payroll/Personnel should be notified immediately of any emergency leaves (heart attacks, strokes, accidents or long-term illnesses).
After an employee has been out sick for five or more days, the Payroll/Personnel Office needs a doctor's authorization in order for the employee to return to work.
Contact Information:
Mailing Address:
Payroll Office
1113 Legion Way SE
Olympia, WA 98501
Voice: 360.596-6190 / Fax: 360.596.6191
Debby Brown, 596-6187
Sharon Langford, 596-6188